Main tasks & responsibilities
- Keep company policies and internal guidelines updated and compliant.
- Manage HRIS systems and maintain accurate employee records.
- Support employee relocation, onboarding, and HR-related projects.
- Assist recruitment processes, including candidate coordination and hiring support.
- Coordinate employer branding initiatives, including internal activities and social media-related projects.
- Organize in-house and off-site events, celebrations, conferences, and team-building activities.
- Provide support and guidance to employees and visitors.
- Arrange business travel, including flights, accommodation, visas, and logistics.
- Address employee relations matters, including workplace complaints and HR-related concerns.
- Support the administration of training, employee benefits, performance, recognition, and feedback programs.
- Prepare reports for salary calculations and support payroll-related processes.
- Track HR and team event budgets.
- Promote diversity and inclusion initiatives across the organization.
- Manage front desk and office administration tasks, including greeting guests, handling deliveries, answering calls, and ordering office supplies.
- Ensure workplace health & safety compliance and office space management.
- Manage relationships with office vendors, suppliers, landlord, cleaners, catering, and security services.
- Coordinate office-related needs with the IT department and manage office equipment.
- Monitor office General & Administrative (G&A) budget and reporting.
- Maintain office logistics, including access cards, parking systems, and workplace organization.
- Ensure a smooth and efficient office environment, including additional administrative support when required.
- Take care of office wellbeing elements, including office plants and workspace atmosphere.
Requirements
- 3+ years of experience in Office Management, HR Administration, HR Operations, or a similar role.
- Good knowledge of Portuguese labor law, employment regulations, and workplace health & safety requirements.
- Experience with HRIS systems and employee record management.
- Strong understanding of onboarding, relocation support, employee benefits, and HR operational processes.
- Experience in office administration, vendor management, and workplace coordination.
- Strong organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment.
- Strong communication and interpersonal skills with a service-oriented mindset.
- High level of professionalism and ability to handle confidential and sensitive information.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and proactively drive initiatives forward.
- Good budgeting and reporting capabilities.
- Fluent English communication skills, written and spoken.
- Proficiency in Google Workspace, Microsoft Office, and HR systems.
Nice to have
- Experience supporting recruitment activities and talent acquisition processes.
- Experience in employer branding projects, internal engagement initiatives, or social media-related activities.
- Previous experience organizing company events, team activities, or corporate travel arrangements.
- Experience working in a technology, software, or consulting environment.
- Interest or experience in diversity & inclusion initiatives.
Also good to know
- Full-time, on-site role based in Lisbon, Portugal.
- Proactive, positive, and people-oriented attitude.
- Ability to thrive in a dynamic and fast-paced work environment.
- Strong ownership mindset with flexibility to support cross-functional operational needs.